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HOW TO MAKE OUTLOOK CONTACT GROUPS FROM SENT MAIL HOW TO
HOW TO MAKE OUTLOOK CONTACT GROUPS FROM SENT MAIL WINDOWS

See the note about Pasting addresses into a contact group, below. Click OK when done.Īlternatively with those two options, you can Copy a list of addresses from another source such as a text file, and Paste them into the Members box. You can select several names at a time by holding down the CTRL key while you click on each name (scrolling as necessary) in the Global Address List. Each address selected will appear in the Members box.

If you selected the From Outlook Contacts or From Address Book options, you can add names to your contact group by clicking a name in the list of addresses shown in the Select Members window, then clicking the Members -> button.

You can use either of the first two options if you're going to paste in a list of addresses from another source.

Click New E-mail Contact to add one or more names and email addresses by hand.

Click From Address Book to add addresses from the Global Address List or.

Click From Outlook Contacts if you want to add addresses from your own Contacts or.

Enter a name for your contact group in the Name: box.

Click on New Contact Group in the toolbar.

In Outlook 2013: Click on the People icon at the bottom left of the Outlook window.

In Outlook 2010: Click on Contacts at the bottom left of the Outlook window.

Creating a contact group in Outlook Web App (OWA).

It's also possible to share a contact group once you've created it. If there is a group of people you email repeatedly with Outlook or Outlook Web App (OWA), you can set up a contact group. If you're using Outlook 2011 on an Apple Mac, please refer to FAQ 2276 instead.

HOW TO MAKE OUTLOOK CONTACT GROUPS FROM SENT MAIL WINDOWS

Note: This article applies only to Outlook 20 as used on a Windows PC, or to Outlook Web App (OWA).

This will display the BCC field in the new mail.2314How to create, use and share contact groups in Outlook or OWA Open a new mail in Outlook and click Options > BCC. The BCC field is not visible by default when you create a new email, but accessing it is easy. People who’ve been BCC’d also don’t see if anyone has been CC’d and don’t receive any replies if someone clicks “Reply All.” BCC works exactly as CC does, except that BCC recipients see only the name of the sender and the name of the person in the “To” field. You’ve almost certainly used the CC (carbon copy) option when you want to include someone who’s not the primary recipient of an email. The good news is that hiding the names by using the BCC option when you create your email is simple.īCC stands for blind carbon copy. How Do You Hide the Names in a Contact Group? So if you’re emailing a support group, for example, you shouldn’t be sharing the recipient’s contact information. If you deal with any sensitive information, especially financial or medical, you’re probably obliged to keep people’s identity private.Įmail addresses are often easy to link to a real person as they are considered “individually identifiable information” by both HIPAA in the United States and GDPR in Europe. Plenty of data protection and compliance issues provide good reasons to hide someone’s email address. Your friends might be okay with you contacting them by email, but they likely don’t want their contact information shared with everyone you send mass emails to. Why Would You Hide the Names in a Contact Group?

HOW TO MAKE OUTLOOK CONTACT GROUPS FROM SENT MAIL HOW TO

We’ll be showing you how to hide the names of the recipients in a contact group, but the same steps work for distribution lists.

If you don’t have O365 and are using a stand-alone version of Office without web apps, you might still have distribution lists available to you. RELATED: What's the Difference Between Office 365 and Office 2016? If you think this sounds exactly like a distribution list, you’d be right, with one notable exception: By default, distribution lists (and O365 Groups) appear in your organization’s global address book for everyone to see. Instead of having to add each of them individually to an email, you can email the group name, and everyone in that group will be added as a recipient.

Contact Groups: These are a bunch of email addresses added to a group.

These are great for small project teams, organizing your local theater group’s rehearsals, or any other scenario where you need quick and simple collaboration tools.

O365 Groups: Designed for on-the-fly collaboration among a group of people, these groups include a shared mailbox, calendar, file store, Planner, and OneNote Notebook.

In Office 365 (O365), Microsoft’s subscription version of Office, two separate groups have replaced distribution lists: